Policy Manual

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Table of Contents

Disclaimer

Mission Statement

Management Philosophy

University Purpose

  1. I. General

  2. 1.01 Preparation of Samford University Policies and Procedures
  3. 1.02 Scheduling of Campus Events and Facilities
  4. 1.03 Loss, Damage, or Theft of Personal Property
  5. 1.04 University Approved Stationery
  6. 1.05 Student/Employee Use of University or Personal Vehicle on University Business
  7. 1.06 Drug and Alcohol Use
  8. 1.07 Rotunda Club
  9. 1.08 Nondiscrimination
  10. 1.09 Campus-wide Emergencies
  11. 1.10 Solicitation
  12. 1.11 Inclement Weather
  13. 1.12 Employee Parking and Traffic Control
  14. 1.12B Vendor Parking
  15. 1.13 Investment Management
  16. 1.14 University Responsibility to Athletes Injured in Intercollegiate Athletics
  17. 1.15 Communicable Diseases
  18. 1.16 Off-Campus Trip Refund
  19. 1.17 University Communications
  20. 1.18 Employee Computer Loan Program (Rescinded 12/04/07)
  21. 1.19 No Harassment Policy
  22. 1.20 Scheduling Guidelines for Off-Campus Religious Organizations
  23. 1.21 Inter-Institutional Tuition Subsidy Among Baptist College Personnel (Rescinded 10/19/04)
  24. 1.21B Inter-University Faculty/Staff Dependent Tuition Scholarship Program (Rescinded 01/01/02)
  25. 1.21C Tuition Exchange Program
  26. 1.22 Missionary House Rental
  27. 1.23 The Dwight and Lucille Beeson Center for Healing Arts Guest
  28. 1.24 Family Educational Rights and Privacy Act (FERPA)
  29. 1.25 Political Activity
  30. 1.26 Treatment of On-Campus Medical Incidents

  31. II. ACADEMIC AFFAIRS

  32. 2.01 Faculty Employment
  33. 2.02 Institutional Review Board of Human Subjects
  34. 2.03 Replacement Diplomas
  35. 2.04 Academic Grants and Sponsored Program Policies and Procedures

  36. III. Personnel

  37. 3.01 Employee Policies
    1. 3.01.1 Definitions of Employee Status
    2. 3.01.2 Employment of Relatives
    3. 3.01.3 Outside Employment
    4. 3.01.4 Employee vs. Independent Contractor
    5. 3.01.5 Performance Review for Non-Academic Employees
    6. 3.01.6 Confidential Information
    7. 3.01.7 Employee Complaints
    8. 3.01.8 Disciplinary Procedures
    9. 3.01.9 Documentation of Discipline
    10. 3.01.10 Absences or Tardiness
    11. 3.01.11 Smoking
    12. 3.01.12 Nametags
    13. 3.01.13 Identification Cards
    14. 3.01.14 Firearms and Weapons
    15. 3.01.15 Safety and Loss Control
    16. 3.01.16 Termination of Employment
    17. 3.01.17 Salary Adjustments
    18. 3.01.18 Exit Survey
  38. 3.02 Payroll Policies and Procedures
    1. 3.02.1 Office Hours
    2. 3.02.2 Payroll Procedures
    3. 3.02.3 New Employee Orientation
    4. 3.02.4 Overtime
    5. 3.02.5 Assignment of Wages
    6. 3.02.6 Leaves of Absence Without Pay
    7. 3.02.7 Vacation
    8. 3.02.8 Sick Leave
    9. 3.02.9 Holidays
    10. 3.02.10 Leave for Death in Immediate Family
    11. 3.02.11 Military Leave
    12. 3.02.12 Jury Duty/Voting
    13. 3.02.13 Assignment and Utilization of Personal Days (Rescinded 3/6/07)
  39. 3.03 Lunch Hour Scheduling
  40. 3.04 Employee Transfer
  41. 3.05 Initial Six Months Employment Period
  42. 3.06 Employee Tuition Benefit
  43. 3.07 Employee Moving Expenses
  44. 3.08 Employee Required Housing
  45. 3.09 Non-faculty Classification and Compensation
    1. 3.09.01 Classification of a New Position
    2. 3.09.02 Position Reclassification
    3. 3.09.03 Determination of Salary - New Employee
    4. 3.09.04 Promotion
    5. 3.09.05 Demotion
    6. 3.09.06 Transfer
    7. 3.09.07 Pay Below Minimum
    8. 3.09.08 Pay Above Maximum
    9. 3.09.09 Annual Salary Adjustments
  46. 3.10 Employee Tax Liability
  47. 3.11 Recognition at Retirement/Termination of Employment
  48. 3.12 Employee Special Events Recognition
  49. 3.13 Non-Academic Hiring
  50. 3.15 Employee Key Issuance and Responsibility
  51. 3.16 Employee Christmas Parties
  52. 3.17 Tax-Sheltered Annuities
  53. 3.18 Coordination of Health Benefits for Working Spouses
  54. 3.19 Health Insurance for Employees Retiring No Later Than 12/31/93
  55. 3.20 Special Retirement Policy for Employees Who Are 55 by 12/31/93 with 20 Years or More Service at Normal Retirement
  56. 3.21 Medical Insurance Coverage for Retirees
  57. 3.22 Family and Medical Leave Policy
  58. 3.23 Full-Time Non-Faculty Employees Working Less Than 12 Months
  59. 3.24 Sick Leave Donation Policy
  60. 3.25 Recognition for Purposes of Service Awards

  61. IV. Business Affairs

  62. 4.01 Student Charges and Refunds
  63. 4.02 Control of University Funds
  64. 4.03 Receipt of Funds from Employees
  65. 4.04 Samford University Bank Accounts and Deposits of Funds
  66. 4.07 Check Cashing
  67. 4.08 Conflict of Interest
  68. 4.09 Reimbursement of Travel Expense
  69. 4.10 Inventory Control
  70. 4.11 Purchasing
  71. 4.12 Arbitration Clauses for Contracts
  72. 4.13 Sale of Items: Bookstore and Others
  73. 4.14 Employment of Consultants
  74. 4.17 Endowment Spending
  75. 4.18 Reimbursement of Entertainment and Guest Expense
  76. 4.19 Reimbursement for University Business Related Long Distance Telephone Calls

  77. V. University Relations/Development

  78. 5.01 Naming Buildings and Spaces
  79. 5.02 Honorary Doctoral Degrees
  80. 5.03 Life Insurance Gifts
  81. 5.04 Administering Gifts In-Kind
  82. 5.05 Designated Gifts
  83. 5.06 Donated Securities
  84. 5.07 Gift Annuity Agreements with Alabama Baptist State Convention
  85. 5.08 Fund-Raising
  86. 5.09 Scholarship Awards
  87. 5.10 Charitable Gift Annuities

  88. VI. Computer and Telecommunication Services

  89. 6.01 Computer and Telecommunication General Policy and Procedure
  90. 6.02 Confidentiality-Security Agreement
  91. 6.03 Sign Off Policy for Systems Development Projects
  92. 6.04 Computing and Information Technology Values and Policies
  93. 6.05 Network and Server Policies
  94. 6.06 E-Commerce Management Policy
  95. 6.07 Access to Constituent Services: Agreement between Constituents of and Samford University
  96. 6.08 World Wide Web Policy