AACRAO NetNews

Volume VI, Number 8

October 15, 1998

American Association of Collegiate Registrars and Admissions Officers

Editor:  Paul Aucoin <pgaucoin@samford.edu>

Subscription Manger:  Erika Watts <wattse@aacrao.nche.edu>

Special Edition - October 22, 1998

Past Issues

IN THIS ISSUE:

News About Your Colleagues

Karen Haywood  is leaving her job as Registrar of the University of North Carolina School of Law, a position she has held since 1985, to become the new Associate Registrar for Operations at UNC-Greensboro.  Prior to her long years of service at Chapel Hill, Karen was the Registrar of the Duke University School of Law from 1978 to 1985.

Judy Vogt is now the Director of Admissions and Financial Aid for Coastal Carolina University in Conway, S.C.  Judy was most recently Assistant Vice President for Academic Support at Longwood College in Virginia.   You may reach her via 4677 Wild Iris Drive Villa 102, Myrtle Beach, SC 29577 or by dialing 843-497-9481.

Henny Wakefield has resigned as Publications/Special Projects Manager at AACRAO after 18 years of serving in various capacities in the Association.  Henny worked closely with the Publications Advisory Board, and her presence will be missed there and in other AACRAO circles.  Henny will be Director of Planning and Research with the National Kitchen and Bath Association in Hackettstown, NJ, starting Oct. 19. Her e-mail address is boxerw@aol.com.   See the official AACRAO press release below for more about Henny.

David Booth has retired from Williams College in Williamstown, Mass.  He was most recently the Vice Provost.
David may be reached via david.a.booth@williams.edu

Dennis Hicks, Registrar and Director of Admissions at LSU-Eunice, is moving to Indiana to be the Registrar at Indiana University-East in Richmond.  This will be a homecoming of sorts in that Tina's family lives in southern Indiana and Dennis's lives in southern Ohio.  Dennis will continue as Exhibits Co-Chair for AACRAO 2000 in New Orleans.

WAKEFIELD RESIGNS AFTER 18 YEARS AT AACRAO

WASHINGTON, D.C. – After 18 years of serving in various capacities within the Association, Henrianne (Henny) K. Wakefield has resigned as Acting Director, Publications/Special Projects at the American Association of Collegiate Registrars and Admissions Officers (AACRAO). She has accepted a position with the National Kitchen and Bath Association (NKBA) in Hackettstown, New Jersey, beginning October 19. Wakefield will serve as Director of Research and Planning, a responsibility that will also include strengthening chapter relations at NKBA and assisting in the restructuring of the Association.

During her tenure at AACRAO, Wakefield took on numerous responsibilities. She started with the World Education Series of international education reports before moving on to assume the position of Director of Publications. Marketing became a separate department under her and corporate membership was initiated. While she was Assistant Executive Director, Communications, AACRAO’s publications program grew to include electronic publishing. More recently, helping AACRAO with its strategic planning and working with the Board of Directors and committees—a responsibility she found very satisfying—gave her a taste of what was to come.

Of her 18 years at AACRAO, Wakefield says the hardest part of leaving is not being able to see the friends and other colleagues each year at the Annual Meeting who’ve made her years at AACRAO so satisfying. She’s appreciated the opportunities AACRAO has offered her to learn and grow professionally and to help serve its members.

"AACRAO is losing a top-notch staffer as are we all," said Tom Johnson, Executive Associate Registrar at the University of Wisconsin-Madison. "Her energy, enthusiasm, and all around effort will be missed in many quarters."

Founded in 1910, the American Association of Collegiate Registrars and Admissions Officers (AACRAO) is a nonprofit, voluntary, professional association of more than 9,300 higher education administrators who represent more than 2,300 institutions and agencies in the United States and in thirty-one other countries. The mission of the Association is to provide leadership in policy initiation , interpretation, and implementation in the global educational community. This is accomplished through the identification and promotion of standards and best practices in enrollment management, instructional management, information technology, and student services.

Hope Scholarship Reporting Requirements Workshop Offered

AACRAO, AASCU, and CDSI/AFSA are sponsoring a workshop on "Campus Options on the Implementation of Hope Scholarship/Lifetime Learning Tax Credit Reporting Requirements. The workshops will provide information on the realities of implementing the tax credit programs on campus, and discuss the various options available to colleges and universities. Visit http://www.aacrao.com/workshops/tra.htm for more information.

A technical assistance workshop on "College Admissions and Affirmative Action" is being sponsored by The American Council on Education in collaboration with AACRAO, NACAC, and the Dept. of Education. The workshop will provide information for campus diversity policy makers and practitioners about federal standards for affirmative action in higher education in the areas of student recruitment, admissions, and financial aid. For details see http://www.aacrao.com/workshops/upenn.htm

Virtual Learning Report now available

The Virtual Learning Task Force report is online at http://www.aacrao.com/vlReport.htm. The report focuses on the administrative aspects related to academic and other support services for students. Useful appendices include web resources and institutional URLs.

The task force was chaired by Mary Elisabeth Randall, Vice President of Enrollment Management and Student Services, University of Maine at Augusta.  Other task force members were Dana Burnett, Vice President for Student Services, Old Dominion University; Mark Grove, Registrar, Indiana University-Purdue University Indianapolis; Monty Nielsen, Registrar, Washington State University; and Ange Petersen, Director of Admissions and Retention, Pittsburg State University.

AACRAO Publications Available Online

Papers Online (http://www.aacrao.com/pubs/paperson.htm), a new feature of AACRAO's publications program, now includes:

*    Making Retirement Dollars Work Harder for You Now by Ray Barrows

*    Careers in Postsecondary Admissions and Records

*    TOEFL Online by Gena Netten, ETS

*    The Future of Admissions Is More Than Electronic Applications by CollegeEdge

*    Independent Study & Testing for Credit: A New Spin by Chari Leader

*    Orientation for the International Undergraduate Student by Ravi Kallur

*    New Automation in VA Certification by Celia Dollarhide

*    How to Do a Conference by Roger Swanson (http://www.aacrao.com/am98/how2conf.html)

State/Regional Associations on AACRAO website get facelift!

If you check out the state/regional site (http://www.aacrao.com/professional/state.html), you'll find it's been revamped.  AACRAO wants to feature activities and awards of its affiliates. PACRAO's Diversity Development Advocate program, winner of the 1998 Elbert W. Ockerman State and Regional Professional Activity Award, is highlighted under Grants/Awards. Information about state/regional association officers, web sites, newsletter editors, and annual meetings are incorporated under About Us.

Baton Rouge is ready for the EDI in Education Conference

The SPEEDE Committee has been busy planning the 9th Annual EDI in Education Workshop to be held October 26-28, 1998 at the Radisson Hotel and Conference Center in Baton Rouge, LA.

Robert Doolos from LSU has stepped forward to provide a very delightful venue and shouldered the burden of local arrangements.  Registration is being handled by Lolan Melancon.  Suzanne Anderson (vice chair) and Janet Busekist have worked together to provide an excellent program

Vendor support has been overwhelming.  Harbinger, NCS, SCT and PeopleSoft have made substantial contributions to support the workshop. They will be giving sessions on substantive aspects of EDI and electronic commerce. There are other vendors that are finalizing their participation as well. 

Lolan states that about 100 folks have pre-registered, but hotel bookings indicate that some will register on site.  Anyone thinking about paying when they arrive needs to be reminded that the conference cannot take credit cards as a method of payment.  "Checks and the good old green stuff are fine," according to Robert.  He adds, "It will help immensely if those who plan to pay on site will fax or e-mail me their registration form by October 21. I need to tell the hotel by that day the number of meals we will need for the lunch, breakfast and breaks. My fax number is 225/388-5991."

The Postsecondary Electronic Standards Council chose to support the workshop by funding a keynote speaker who is an EDI expert with broad experience in a number of industries and by publishing the workshop proceedings (the infamous SPEEDE workbook) on CD. Here is what Betsy Bainbridge says about Rachel Forester, the keynote speaker:

" . . . Rachel Foerster [is the] founding principal of Rachel Foerster and Associates, a firm dedicated to assisting the health care industry with the transfer to electronic commerce. Rachel will speak on lessons learned in implementing EDI in health care that may apply to education. Well known and respected in EDI circles, Rachel helped introduce EDI standards to the health industry and co-founded the Healthcare Electronic Commerce Institute. She serves as an EDI business consultant, author and editor, presenter, and active member of numerous organizations supporting EDI, including ANSI ASC X12."

Visit the conference website at http://web.srr.lsu.edu/edi.   If you need further information, write to Robert Doolos via rdoolos@lsu.edu. To register for the conference, go to http://web.srr.lsu.edu/edi/form.html to access the registration form.  To learn about many of the area attractions visit the Baton Rouge Convention and Visitors Bureau at http://www.bracvb.com/.

Working together on the Year 2000 Computer Problem.

AACRAO is currently working with the Department of Education's Year 2000 Project. This effort by the Department of Education will attempt to reach academic institutions across the United States, and increase the level of awareness about the upcoming Year 2000 computer problem. AACRAO's Eric Mosel, Asst. Director for Information Technology, is a member of the Department of Education's Year 2000 working group.

"The Department of Education approached AACRAO to assist in developing a resource kit that will aid various institution in managing and solving the Year 2000 computer problem.", stated Mosel. Bradley Kofoed, the Department of Education's Director of Communications, has started a campaign to inform and educate about the Year 2000 problem (the "Y2K" problem) through various media, including Satellite Town Meetings. "AACRAO's involvement with the working group is on the technical side",  Mosel explains. "We are contributing a test program that is used in AACRAO 's office. This program tests the ability of the hardware to support dates in the year 2000. The Department of Education had already proposed a method of testing, but I thought it was too complex for the average computer user to follow. I provided to the Department of Education a test program, TEST2000, from Rightime Inc. (available for free on the Internet). We wanted to make the test as simple as possible, and just have a disk a user can insert into their floppy drive, turn on the computer, and have the test run. I modified the test a little to meet this specification, and it works quite well".

The Department of Education will distribute the test disk as part of a "Y2K Kit". The kit will also contain documentation listing resources for Y2K software problems, and sample Y2K contingency plans from a cross-section of institutions.   "We are currently contacting small academic institutions within AACRAO's membership, to see if these institutions have a Y2K plan in effect", Mosel elaborated. "What AACRAO and the Department of Education want to do is to put these plans out in the public as an example of how different-sized institutions are handling the problem. We want to create a learn-by-example atmosphere".

In addition, on December 7th, the Department of Education will hold a Satellite "Town Meeting", to discuss the Year 2000 Problem, and to review concerns and solutions. AACRAO hopes to assist the Department of Education in this endeavor by hosting some of the Satellite Town Meetings. AACRAO will keep its members informed as the event develops.

Caught in the Surf

The following websites may be useful to you or a colleague:

http://www.collegeways.com has information about a new scholarly journal titled Journal of College Student Retention: Research, Theory & Practice. In addition, information about joining a retention discussion list is also available on the site.

http://www.whowhere.lycos.com/wwphone/phone.html is the place to go to find phone numbers, addresses, e-mail addresses, etc.  At WhoWhere they even have yellow pages and a place to find your ancestors.

Note:  If you know of a website that you think may be useful to your colleagues, please send the URL to me so that it may be considered for inclusion in a future issue of NetNews.  If you tell a little about why you like it, I'll even credit you with the find.

Send it to pgaucoin@samford.edu

Kaplan to Offer Online Law Degree

According to a recent Wall Street Journal article, Kaplan Educational Centers, the big standardized-test coaching company, is planning to offer the first online law degree through its newly established Concord University School of Law. Concord has received authorization from the California Bureau of Post-Secondary and Vocational Education to grant degrees, which will allow students to sit for the bar in that state. The school does not yet have accreditation from either the state or the American Bar Association, and an ABA spokeswoman says association standards refer to "class time" and library collections "within the facilities." Accreditation is necessary for students who wish to sit for the bar in states other than California. Kaplan says Concord students will receive video lectures via the Internet, and that library materials will be made available online, but the company doesn't plan to apply for accreditation until it can demonstrate its students are learning the same things as traditional students.

Phoenix Expected to Grow Larger

In case you missed it in the Chronicle of Higher Education, the Apollo Group, parent company of the University of Phoenix and the largest for-profit education provider in the U.S., is teaming up with Hughes Network Systems to create a new distance learning company that will focus on expanding Phoenix's reach in the U.S. and abroad, and target new markets such as home offices and small businesses.

The first joint action of the two companies was to buy One Touch Systems, which has developed a technology for transmitting voice, video and data simultaneously. The system is already widely used among Fortune 100 companies, and will now form the technological basis for delivering Phoenix courses, as well as other courses offered by Apollo.

Are you wondering what impact this will have on those of us wedded to more traditional methods of delivering our educational product?

Coming to your desktop soon - Vcards

Anita Hall, Registrar at California State University, Sacramento, sent me this tidbit to share with you:

A mysterious invader of your desktop might come in the form of a "v-card". If you see a file pop up on your desktop with a ".vcf" at the end of the title, chances are you have just received an electronic business card.

The electronic communications industry in its efforts to adopt new standards, has come up with an automated
way for people to share pertinent information about themselves using this feature. A "v-card" is set up in an e-mail application so that you may send, receive and then upload these data files into your favorite "PIM" or "Personal Information Manager" (such as Now Contact or Datebook Pro).

If your office has not yet acquired a PIM, you can just delete these v-cards when you see them with an e-mail.

CALENDAR OF EVENTS

EDI in Education Conference, October 26-28, 1998,
Baton Rouge, Louisiana.
http://web.srr.lsu.edu/edi/index.html

The Coming Revolution in Student Aid Delivery, November 2, 1998, Hyatt Regency Crystal City Hotel in Arlington, Virginia, To register please contact Higher Education Washington at (202) 842-4989 or hewi96@aol.com

SEM VIII, November 8-10, 1998, Aspen, CO

FERPA Workshop, Charlotte NC, November 9, 1998

FERPA Workshop, Albuquerque NM, November 18, 1998

CAUSE98 - "The Networked Academy"
December 8-11, 1998, Seattle, Washington
http://www.cause.org/conference/c98/c98.html

CUMREC '99 - "Breaking Through: 2000 and Beyond"
May 9-12, 1999, San Antonio, Texas
http://www.cumrec.com/cumrec99/cumrec99.html

AACRAO Annual Meetings:

April 18-22, 1999, Charlotte, NC   http://www.charlotte.com
April 2-6, 2000, New Orleans, LA  http://www.neworleans.com
April 21-25, 2001, Seattle, WA   http://www.seattle.com/visiting/index.html
April 13-18, 2002, Minneapolis, MN
April 6-10, 2003, Washington, DC

"Rebuild AACRAO" Campaign

SCRIP-SAFE® & Voice FX® Challenge Grant

As you are aware, AACRAO drew down its reserves to meet its financial obligations. In an attempt to start rebuilding our reserves and getting the Association back on track, two of our concerned corporate members have issued a challenge to all AACRAO members.

SCRIP-SAFE® and Voice FX® have each pledged $5,000 toward the "Rebuild AACRAO" campaign.  Receiving the full amount is contingent upon our ability to collect $20,000 from our membership. We will receive $1 for every $2 donated by our members, enabling us to generate $30,000 toward rebuilding our financial infrastructure.

To make your tax-deductible contribution (AACRAO's tax ID # 526-0000-32), please complete the information below along with the amount of your "Rebuild AACRAO" contribution. This is our organization. If you believe in our future, please consider making a personal contribution. We will acknowledge contributors participating in the SCRIP-SAFE®/Voice FX® Challenge in an upcoming issue of the Data Dispenser.

Please return this form with your check or credit card number to AACRAO, Dept. 32, Washington, DC 20055 or fax to (202) 872-8857. This form is also available on Document-on-Request (888) AACRAO, #120.

Name __________________________________________________________

Title ___________________________________________________________

Contribution Amount $______________

Institution/Organization ______________________________________________

Address_________________________________________________________

City __________________________ State ____________ Zip ______________

Country_____________ Telephone _________________ Fax ________________

E-mail address __________________________________

Check payable to AACRAO _______________________

Credit card payment (Visa/MasterCard/American Express):

Amount to charge: $____________

Card # _____________________________                 Exp. Date ______________


Signature__________________________________________________________


Date___________________

POSITION ANNOUNCEMENTS

You may now view position announcements at the AACRAO website. Point your browser to:

http://www.aacrao.com/professional/jobs.html

Contact Satomi Matsumae at the AACRAO Office if you wish to place a paid announcement on the site, (202) 293-9161 or by e-mail to:  satomi@aacrao.nche.edu  

End of NetNews, the AACRAO Electronic Newsletter

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        Erika Watts <wattse@aacrao.nche.edu>