AACRAO NetNews
Volume VI, Number 5
July 19, 1998
American
Association of Collegiate Registrars and Admissions Officers
Editor: Paul Aucoin <pgaucoin@samford.edu>
Subscription Manger: Erika Watts <wattse@aacrao.nche.edu>
Past Issues
IN THIS ISSUE:
NEWS ABOUT
YOUR COLLEAGUES
Bob McCluskey recently assumed the position
of University Registrar at the University of St. Thomas, in St. Paul, Minnesota on July 1.
Bob was previously the Registrar at the University of Montana, where he was a
frequent contributor to the Regist-L discussions.
Our profession has lost one of its able old soldiers with the retirement, earlier this
month, of long-time University Registrar, Al Wehrle, from
Stetson University. Jim Barbour, formerly of Lees-Mcrae in
Banner-Elk, North Carolina, has been named to succeed Al, who will stay involved at
Stetson by consulting there a few days a week.
Following a brief (6 years) post-retirement return to the harness at Columbia
International University in Columbia, South Carolina, Warren Gaston
retired on June 30. His farewell message to Regist-L included, "I wish you all well
in your endeavors to maintain the academic integrity of your institutions (against all
odds... keep up the faithful service to your institutions and students. Your labor is not
in vain (even if not always appreciated). You and your work are essential to the academic
well-being of your school."
NEW HELMSMAN AT
THE NATIONAL OFFICE
Taking the helm at the National Office this month to relieve departing Interim Executive
Director Cliff Sjogren, is the new Executive Director, Jerome "Jerry" H. Sullivan. A long-standing AACRAO
member, Jerry was most recently Director of Financial Aid and Student Employment at the
University of Colorado at Boulder since 1987. The photo was taken during a
transition meeting with Jerry (left), AACRAO President Paul Anderson (center) and Cliff
(right).
Prior to service at the University of Colorado, Jerry spent seven years as Director of
Financial Aid and Student Employment at Iowa State University. He also served in
Educational Services and Student Affairs positions at Kent State University, the
University of Southern Maine, Gorham (Maine) State College, and the University of
Connecticut. Jerry also serves as a consultant to the US Department of Education.
"Jerry brings many strengths to AACRAO and will be working closely with the Board and
the membership," said Paul Anderson. "One of his
strengths is a thorough knowledge of government relations and extensive working
relationships with numerous federal officials."
Jerry may be contacted by e-mail at sullivanj@aacrao.nche.edu
DESPERATELY
SEEKING NOMINATIONS
The following is an urgent plea from Dave Stones, vice-chair
of the Nominations and Elections Committee. Please contact Dave ASAP with your
nominations.
As of July 6, we have been collecting nominations for AACRAO offices for about 3.5 months.
We have one month to go. The good news is that I know we have a high quality group of
nominees for Board positions. They have not yet all agreed to be considered, but I feel
pretty good about them. We could use a few more. Nominations for the Nominations &
Elections Committee is not that rosy.
In the last 5 weeks, I have received just four N&E nominations which were not already
on my list. August 7 is the deadline, so there may be dozens of forms already in the
works, but early and middle returns are less than encouraging.
Nominations have been submitted from the states of CA, CT, FL, GA, IN, LA, ME, MA, MO, NE,
NY, OH, OR, TN, TX, VA, and WI.
Nominees are exclusively from the states AL, AZ, CA, FL, GA, IL, IN, KY, LA, MA, MN, MO,
NE, NJ, NM, NY, OH, OK, OR, PA, RI, SC, TN, TX, UT, VA, and WA. That leaves 25
states or districts without so much as a nominee for the N&E process. This is before
the anticipated 50% reduction when we ask the nominees to agree to be considered.
Consider nominating state and regional officers, AACRAO committee chairs, and others
active in AACRAO. We need a good pool if we are to have a shot at producing the best
possible group of decision-makers for next year's AACRAO officer selection. N&E is a
fun and easy job, provided one escapes the chair and vice-chair spots. Take five minutes
to make sure your state or your interests are represented.
Forms and duty descriptions may be found on the web at:
http://www.utexas.edu/student/giac/speede/aacrao.htm
or contact dave.stones@mail.utexas.edu,
512/475-7311.
Our deadline is August 7. We need your help. AACRAO needs your help. Get started today!
Postsecondary
Student Data Handbook Approaches Finalization
AACRAO recently completed a field review draft of the Postsecondary Student Data Handbook,
a student tracking and data standards manual under development by AACRAO, the U.S. Dept.
of Education's National Center for Education Statistics (NCES), and the State Higher
Education Executive Officers (SHEEO). The final version of the handbook will be published
by the Department of Education and should be available next spring.
The handbook is a comprehensive student data model that is designed to assist institutions
in tracking, analyzing, and reporting student data. It contains more than 350 data
elements, definitions, code sets and descriptors that monitor student progress from the
point of pre-entry through program completion and post-enrollment. The data elements are
organized into 5 progression-oriented categories:
1) Student Identifiers and Demographic Elements,
2) Pre-Attendance Descriptors,
3) Attendance Elements and Indicators,
4) Student Billings and Financing, and
5) Post-Attendance Descriptors.
An extensive glossary of postsecondary education terms, appendices (codes sets for use
with elements) and a section on Derived Elements and Derivation Methods are also included.
The handbook is the first postsecondary student data manual developed. It contains terms,
elements, and descriptors that are reflective of all levels of postsecondary study (less
than 2 year through graduate and first-professional school levels. The handbook
presents a comprehensive set of terms and code sets that are designed to enhance and
standardize institutional reporting. Updated federal standards (such as revised
Race/Ethnicity classifications) are also incorporated. The handbook provides
up-to-date information on federal regulations and reporting requirements (such as the
Student Right-to-Know and Campus Security Act and FERPA). In addition to identifying the
requirements, it also provides elements, definitions, and coding formats to assist
institutions in complying with the regulations.
Updates on the status of the handbook will be posted periodically on AACRAO's web page.
Please contact Brenda Ashford, at ashfordb@aacrao.nche.edu or 202/293-9161 if you
have questions about the handbook.
DEBUT OF
CONSOLIDATION ISSUE OF NETNEWS
(Editor's Note: The following was submitted by Henny Wakefield,
Publications/Special Projects Manager at the National Office, and I publish it here with
more than a slight blush.)
NetNews, AACRAO's electronic newsletter, is a familiar resource to most AACRAO
members with internet capabilities. This issue of NetNews, however,
debuts the consolidation of NetNews and AACRAO's print newsletter, the Data
Dispenser. The Data Dispenser will be issued only in the fall
and winter.
NetNews, edited by Paul Aucoin, Dean of Academic
Services and Registrar at Samford University, will be coming to you biweekly beginning in
September. Paul has proposed two versions of NetNews, one distributed via e-mail
and the other, graphic-rich and available on the web. A committed AACRAOan who returned
his 1998 editor's stipend to AACRAO and has once again stepped up to fill in as a
volunteer, Paul promises great news coverage distributed on a as-needed basis.
Members and subscribers who do not have internet access will receive NetNews via
fax or print. If you haven't let the National Office know you're "e-mail ready,"
please do so ASAP so your news won't be delayed. Send e-mail address changes to Erika Watts at wattse@aacrao.nche.edu.
AACRAO
FEATURED IN CHRONICLE OF HIGHER EDUCATION
AACRAO President Paul Anderson is quoted in the The
Chronicle of Higher Education article on AACRAO, which appeared in the June 19, 1998
edition. Entitled "Registrars Group Faces a Financial Free Fall", the article
says that many blame its ambitious plans to become a major player on higher-education
issues. Anderson said, "There is no way that AACRAO can be the policy leader in
higher education."
Also, SACRAO President Jerry Smith, is quoted as saying,
"There is a strong belief by the rank and file that the last couple of boards may
have not been in tune with the majority of the membership. Others quoted in the article
are former Executive Director Wayne Becraft, former AACRAO
consultant Michael Dolence, and 1995-96 AACRAO President Stanley Henderson. Also, Interim Executive Director Cliff Sjogren had what may be the shortest quote in the article,
"We will survive."
PLEASE COME TO
CHARLOTTE IN THE SPRING TIME
Like a phoenix rising from the ashes, AACRAO is on the way back to being the thriving and
financially secure organization we have come to expect it to be. In this first year of
revival, it is most important that you help by attending the annual meeting to be held in
Charlotte, North Carolina. Put the dates of April 16-22 on your calendar and join your
colleagues there.
For a preview of this charming southern city, send your browser to:
http://www.charlotte.com/livinghere/101/docs/summing.up.shtml
You will find that Charlotte has much to do and enjoy, and will be a bit easier on your
pocketbook than the last several annual meetings have been. Here is a night-time photo of
the lovely convention center where our meetings will be held. So, please come to
Charlotte in the Springtime.
In between enjoying what the fine city of Charlotte and surrounding environs have to
offer, you will learn much from the informative sessions that are being planned for your
elucidation. President-elect Bill Haid promises a program
packed with cogent content and opportunities for professional development.
Please come to Charlotte in the Springtime.
AACRAO
Represented on Standards Council Steering Committee
Jerry Bracken of Brigham Young University has been elected to
the 7-member Steering Committee of the newly formed Postsecondary Electronic Standards
Council. As Chair of the AACRAO SPEEDE Committee and involved in electronic data
interchange through ANSI X12 and his work at BYU, Jerry brings unique expertise to the
Standards Council. His technical skills and understanding of standards-setting issues have
already been a distinct asset to this new organization and are expected to be an important
contribution to the work of the Standards Council over the next year.
The Steering Committee's role is primarily to oversee the business operations and provide
guidance for the work of the Standards Council. Similar in function to a board of
directors, the Steering Committee is perceived as being less formal and more in line with
the intention for the Standards Council to remain an informal coalition, explains Betsy Bainbridge, Director.
Joining Jerry on the Steering Committee are representatives of the American Association of
State Colleges and Universities, the National Council of Higher Education Loan Programs,
SCT, the National Association of Student Financial Aid Administrators, Sallie Mae, and the
Student Loan Servicing Alliance.
AACRAO is serving as the secretariat for the Standards Council for the 1998-99 year. A
memorandum of understanding was signed July 1 by President Paul
Anderson and a representative of the Standards Council.
Further information about this organization and its focus may be found at http://www.StandardsCouncil.org or by calling
(202) 293-7383.
IMPROVED WEB PRESENCE
FOR AACRAO
AACRAO's web site is being remodeled. The National Office is trying to simplify the site
and make http://www.aacrao.com "chock full of
current information."
For starters, they are making sure advertised job positions are posted within two days
after we receive copy. To extend coverage, there will be a link to these positions through
NetNews. There is a link to Charlotte (North Carolina), host city for AACRAO's
1999 Annual Meeting, so you can plan your meeting schedule and take advantage of the
wealth of activities in this Queen City of the South.
At the revamped AACRAO site, you'll now find capsule information on directory information
(FERPA) and federal race/ethnicity classifications, and a Student Right-to--Know alert.
AACRAO's committee chairs for 1998-99 are listed so you'll know whom to contact with
questions or suggestions.
An updated index of products and services available through our corporate members should
make it easier for you to do your jobs efficiently and cost-effectively. Publications
information includes links to other resources provided by AACRAO, our members and other
agencies.
Visit AACRAO's web site today! Let them know how to better serve you electronically 24
hours a day. Contact Henny Wakefield at wakefieldh@aacrao.nche.edu
or through info@aacrao.com with your comments!
FINANCIAL AID GUIDE
AVAILABLE
A HEATH financial aid guide, 1998 Financial Aid for Students with Disabilities is
available from the American Council on Education's HEATH Resource Center for $2. This
edition describes the federal financial aid process and application procedures, provides
information on expenses considered disability-related and the role of vocational education
in the aid process, and highlights scholarships and financial aid options such as the
Supplemental Security Income and Social Security Disability Insurance.
Contact HEATH/ACE, Department 36, Washington, DC 20055-0036; (800) 544-3284, (202)
939-9320; fax (202) 833-4760; e-mail: heath@ace.nche.edu.
SALARY SURVEY
RELEASED
The College and University Personnel Association (CUPA) has released the 1997-98 Mid-Level
Administrative/Professional Salary Survey for 121 mid-level positions in general
administration, accounting and finance, information systems, student services and other
areas at US colleges and universities. This survey supplements CUPA's Administrative
Compensation Survey which focused on executive/administrative positions.
For more information on these studies, contact CUPA's Department of Research and
Analytical Services at 202/429-0311, ext. 389. Copies of the 1997-98 survey are available
from CUPA at $180 for nonmember nonparticipants, $100 for survey participants, $140 for
CUPA members who were not survey participants. Contact Customer Service at 202/429-0311;
ext. 395 or visit http://www.cupa.org.
RETENTION
LISTSERV FORMED
The creation of a retention list serve was recently announced by Alan
Seidman, Assistant VP for Enrollment Management at West Chester University of
Pennsylvania. Alan is the editor of a new scholarly journal titled the "Journal of
College Student Retention: Research, Theory & Practice" and may be contacted at Aseidman@aol.com.
Hosted by West Chester University, the list is intended for non-commercial purposes and is
open to all those interested in the area of student retention and attrition in higher
education.
According to the announcement, the purpose of the list is to provide the educational
community, federal and state governmental officials and the general public a vehicle to
explore and discuss the complex issue of student retention and attrition.
To subscribe send an e-mail message (with the first line reading subscribe retention-l)
to:
Majordomo@albie.wcupa.edu
CALENDAR
OF EVENTS
Seminars on Academic Computing (SAC), "Scaling IT Up: The Integration
Challenge"
August 9-12, 1998, Snowmass Village, Colorado
http://www.cause.org/sac/sac98/sac98.html
EDUCOM '98 - "Making the Connections"
October 13-16, 1998, Orlando, Florida
http://www.educom.edu/conf/98/.index.html
Baden-Wurttemberg Seminar, October 20-27, Heidelberg, Germany
EDI in Education Conference, October 26-28, 1998,
Baton Rouge, Louisiana.
http://web.srr.lsu.edu/edi/index.html
SEM VIII, November 8-10, 1998, Aspen, CO
CAUSE98 - "The Networked Academy"
December 8-11, 1998, Seattle, Washington
http://www.cause.org/conference/c98/c98.html
AACRAO Annual Meetings:
April 18-22, 1999, Charlotte, NC http://www.charlotte.com
April 2-6, 2000, New Orleans, LA http://www.neworleans.com
April 21-25, 2001, Seattle, WA http://www.seattle.com/visiting/index.html
April 13-18, 2002, Minneapolis, MN
April 6-10, 2003, Washington, DC
POSITION
ANNOUNCEMENTS
You may now view position announcements at the AACRAO website. Point your browser to:
http://www.aacrao.com/professional/jobs.html
Contact Henny Wakefield if you wish to place a paid
announcement on the site, (202) 293-9161 or by e-mail to: wakefieldh@aacrao.nche.edu
End of NetNews, the AACRAO
Electronic Newsletter
Send questions about your subscription
address or about subscribing to:
Erika Watts
<wattse@aacrao.nche.edu>