Volume VII, Number 7
October 27, 1999
American Association of Collegiate Registrars and Admissions Officers
Editor: Paul Aucoin, pgaucoin@samford.edu
Associate Editor, Scott Dittman, sdittman@wlu.edu
Subscription Manger: Erika Watts, wattse@aacrao.nche.edu
Al Blaszak, Blaszak@sou.edu, has retired from Southern Oregon University (SOU), effective the end of June 1999 after 31 years of service, 24 of those in admissions and records work. He had worked previously in student residence life and activity positions at SOU, Oregon State University and the University of California, Davis. A past president of Oregon ACRAO, Professor Emeritus Blaszak has been a presenter at both AACRAO and Pacific ACRAO conferences. He also served on the admissions and guidance committee and the executive committee of the Western Regional Assembly of the College Board. Al and his wife, Barbara, plan to "remain in Ashland, just relax for a year and then decide what new occupation to enter!"
Paul Dempsey, dempsey@dickinson.edu, has left Shippensburg University of Pennsylvania and the "registraring" business to begin a new high-tech life as web manager at Dickinson College. Paul said he has been "consistently impressed with the dedication and integrity of my colleagues. As I got to know people through Middle States ACROA and AACRAO as well as Regist-l, I found that registrars were a special type. We have to keep track of the records and enforce the rules, and we do so with a commitment to accuracy and fairness. In these rapidly changing times, that makes our jobs particularly challenging ... Despite the challenges, we maintain our sense of humor (well, some of us are funnier than others). In the end, it has been a satisfying and rewarding profession and I will miss it." Keep in touch, Paul.
Dean Ellens, Registrar at Calvin College has moved to Westmont College in California. In addition to his registrar duties, Dean (a former All-MIAA tennis player for Calvin) also coached both women's and men's tennis teams at Calvin.
Pinhas Friedenberg, one of our FERPA doctors, has left Ross University though he is still giving professional presentations, some with LeRoy Rooker. You can reach Pinhas at 502 Grenville Avenue, Teaneck, NJ 07666.
Corey Leverette, cleverette@liberty.edu, Liberty University's new Registrar had moved over in July from the Admissions Office and finds himself "on a pretty steep learning curve to become a good registrar." Corey is especially interested in building some new professional contacts and is currently looking for good advice on developing a good records retention policy.
Don Richards, drichards@cccneb.edu, reports that "I finally got the College Registrar job I had wanted [at Central Community College in Nebraska] ... I've been crazy busy ever since. Of course, we're getting ready to come up with the new release of Colleague in February '00. ... [L]ife on my little farm helps keep me closer to sane."
Jeff Roames, Roames@clrkcol.crhsnet.edu, has been appointed Registrar at Clarkson College in Omaha, Nebraska. "My former position was Director of Student Services at George Washington School of Medicine (for 24 years)."
Jane Rosengarten, Registrar at Northwestern College (Lima OH) has moved on to "other interests" after ten years. Effective September 13, Northwestern's Registrar is Debbie Brunk.
Glenn Young, GlennY@mtrx.com, has finished his service as Director of Admissions at the National College of Naturopathic Medicine, joining Matrix Communications Corporation as Customer Service Project Manager. A University of Puget Sound graduate Glenn has already found his new job "challenging and fun" though he misses the "clear, undeniably beneficent mission that education represents." Glenn had also worked at Saint Martin's College in Lacey WA and at Eastern Washington University, and hopes one day return to higher education.
Susanna Yunker, sbyunk@wm.edu, is the new University Registrar at The College of William and Mary replacing Monica Augustin who is now at Mount Holyoke. "I come from Boise State University in Idaho (where we don't have hurricanes)." Susanna was at BSU for 25 years, 23 as registrar. Virginia ACRAO is looking forward to welcoming Susanna to their 70th annual meeting in Hot Springs in December.
AACRAO member institutions must consider the language of the law as a two-fold "good faith" effort:
1) to distribute a mail voter registration form, requested and received from the State, to each student enrolled in a degree or certificate program and physically in attendance at the institution, and
2) to make such forms widely available to students at the institution.
Visit AACRAO’s web site for voter registration deadlines, along with State Board of Elections information and the 120-day deadline for schools to request forms from their states at http://www.aacrao.org/govrel/vote-reg-dl.htm . Please contact Jacque Gourley, AACRAO Assistant Director of Government Relations, at gourleyj@aacrao.nche.edu with comments or questions about the voter registration mandate.
Progress Report: Implementation of the Higher
Education Act Voter Registration Provisions
The Higher Education Act now requires college and universities to play
an important role in registering students to vote by distributing registration
forms to all students before every major federal and gubernatorial election.
This fall, Kentucky, Louisiana, and Mississippi were the first states required
to implement the law. We have compiled anecdotes from campuses in those
states that we hope will refine and improve this process for the November
2000 Presidential elections.
Analysis
Of the 12 campuses we contacted, 8 were in clear compliance with the
law. All of the campuses we contacted were familiar with the law, but some
were confused about what fulfilled the requirements. The most common methods
of distribution were inclusion of voter registration forms in a pre-existing
mailing (3 campuses) or handing out forms at registration (3). About a
third of campuses went above and beyond the basic requirements of the law,
organizing campus-wide voter registration and "get out the vote" GOTV events
and publicity. There were few difficulties obtaining the registration forms
from the state although campuses in other states have reported difficulties
obtaining forms for 2000.
Additional recommendations for campuses
1. Offer opportunities for students to hand in the forms. If forms
are handed out in person, have a collection point right there. If forms
are mailed out, campus-wide publicity about drop-off points will increase
registration.
2. Be prepared to assist students registering out of state. Campuses can have a smaller number of national forms available at a central location or post a list of contact information for registering in other states.
3. Include GOTV activities in campus plans. This is not required by law, but is a natural next step that complements the increased commitment to voter registration.
4. Encourage states to accept non-cardstock copies of registration forms (i.e. those downloaded from a web site and printed out). This will give campus officials more flexibility to utilize the web and cut down on printing costs.
--Directed its Financial Aid office to mail forms to each student.
--Handed out forms during pre-registration and at registration. Each student must appear in person to pick up their financial aid packages and to pay their bills. The Academic Dean's Secretary staffed a table at that location and offered cards to each student. Out-of-state students registration cards were sent to the proper local election office.
--Sent notes to all students from the Registrar reminding them to vote. Students also receive an e-mail with an attached voter registration form which is acceptable if all students are online. Students may drop off the forms at the Student Activities office to be mailed to the proper County Clerk.
--Directed its financial aid and registrar offices to mail registration forms to each of the institution’s 15,000 students in May. The expense was insignificant because they included the forms in a pre-existing mailing.
--Offered voter registration when new students get their ID card, and when returning students get their ID validated during registration each semester. Each student is asked if they are registered. If they answer yes, they are reminded to vote in the upcoming elections. If they say no, they are told they can register at that time. (NOTE: In this state, campuses and other state agencies were mandated two years ago to serve as motor voter agents.)
--Inserted the forms into class schedules. Each student must meet with their advisors before registering and need to pick up a schedule in order to do so.
--Distributed 18,000 forms through the class registration process. Students who registered by phone were mailed a form with their fee statement. Students who registered in person were handed a registration form.
--Assigned every registered student an e-mail address and sent two mailings to every student about voter registration.
Examples of questionable compliance with
the law
Various institutions:
--Placed forms on the counter at the financial aid office with a note asking students to take one.
--Created a website where students can download a voter registration form. They advertised the website in the student newspaper and included a prompt on the "student announcement page" that comes up in the computer lab whenever a student logs in. This system was approved by state elections board, but does not fulfill the requirements unless each student is required to visit the computer lab for registration.
--Staffed a student government table from 11-1 in the cafeteria. Since all students do not dine on campus, all of the forms were not handed out. The institution is sending the remaining forms to the departments to have them handed out in classes.
--Handed out forms during orientation and registration but with a lapse in staffing. This year, all students are required to get new IDs. A table with voter registration forms was set up near the ID station and made contact with each student that came through. However, the campus was unable to staff the table for the entire registration period. Simply leaving the forms on the table would fulfill the requirement if staff at the ID station specifically directed students to the table during times it was unstaffed.
If you have presentations, conference proceedings or other materials in electronic format that you consider to be of sufficient quality and that would be of interest to registrar's, admissions officers or enrollment managers, please submit them for posting to this website. Just send them as an e-mail attachment to mikeallen@mail.utexas.edu (pdf format is preferred but not required). Please send only one attachment per e-mail and include the following information in the body of your e-mail.
1. Title of Presentation, paper or material
2. Name, title and institution of presenter(s)
or author(s)
3. Name of the conference or event where presentation
was made. If it is not a presentation, please explain how the materials
are used, i.e. training, education, position paper, etc.
4. Date (month and year) of presentation or date
when the material was originated
Thanks for submitting materials. Send any comments on to Mike Allen, mikeallen@mail.utexas.edu. Feel free to send this e-mail to other list serves that have readers that might be interested in submitting materials or that might benefit from some of the materials.
Included in the Pre-Conference Workshop fee is a breakfast and workshop presentation by Noel Levitz. “The Must Do Enrollment Strategies – Doing the Little Things Right,” will share best enrollment practices based on visits to approximately 90 colleges and universities in the past two years. Whether your institution is seeking more students, better students, or different students, there are key enrollment strategies and technologies that are fundamental to building and shaping a student body.
PRE-CONFERENCE WORKSHOPS
“The ABCs of SEM” - This is an information-packed workshop that
introduces the basic concepts of SEM.
“Excelling in the Core Business Functions of SEM” - Breakthrough strategies in the core business functions of SEM (marketing, recruitment, retention, and service) and “how to” examples will be shared.
“The Role of International Students in a Strategic Enrollment Management Plan” - If foreign students are a critical part of your enrollment mix, this workshop is a must.
POST-CONFERENCE WORKSHOPS
“Seminar with SEM Leaders” - This is an intense consultation with SEM
experts on the issues that matter to you. Get all your institution-specific
questions answered.
“SEM and Adult Students” - Workshop participants will review national trends and successful enrollment strategies for adult students.
Highlights of the issue include:
* AACRAO/AACC FERPA Policy Meeting Attended by AACRAO Members, ED Reps,
Congressional Aide, Students, Higher Ed Advocates
* CIP-2000 Update Development Underway
* New Athletic Participation and Financial Support Reporting Requirements
Underway
* AACRAO Speaks to Army Education Specialists
* AACRAO Member Speaks Before Congress on College Scholarship Fraud
* Incorporation Task Force Accomplishes Goal of Bylaw Revision
* AACRAO and Higher Education Community Lobby Congress to Lighten Voter
Registration Mandate
* Meeting at a Glance and Hotel Reservation Information for Annual
Meeting 2000
* NEW "In the Courts" section -a list of cases and descriptions re:
affirmative action, school vouchers, higher education
Caught in the Surf, Websites You Can Use
American Sign Language: Charles Gilbreath, cgilbreath@berry.edu, Registrar at Berry College, responded to one of the regular Regist-L discussions about using ASL for foreign language requirements with an excellent link on the subject created by Sherman Wilcox, Associate Professor of Linguistics at the University of New Mexico, at http://www.unm.edu/~wilcox/ASLFL/aslfl_index.html. Note especially that Dr. Wilcox is interested in updating his list of institutions which accept ASL in fullment of language requirements.
INS information: Nicole Blechynden, nblechy@emory.edu, Assistant Director of International Student and Scholar Programs at Emory University, filed the following report on the ADMISSIONS e-mail list: "INS has recently updated their web site. They have done a nice job on documenting much of their operational information, especially for the local and service center offices. Standardized information such as: office hours, contact procedures, directions, "how to's", determining case status, local filing procedures, and in some cases referrals to free local legal assistance is now available for all local offices and service centers. Many forms (and current fee information) can be downloaded from these sites as well. The restructuring of this website ought to be of use to both veteran and new educators alike!" Access the page at http://www.ins.usdoj.gov/graphics/fieldoffices/index.htm
Misrepresentation: Dr. Jim Terry,
Terryj@salve.edu,
Registrar at Salve Regina University, provided the following information:
"The Accrediting Commisssion International website is http://www.accreditnow.com/.
There are some excellent publications that help distinguish valid and bogus
accrediting agencies. Here are a few:
"Misrepresentation in the Marketplace and Beyond: Ethics Under Siege",
produced by a 1996 AACRAO Taskforce.
"Name It & Frame It", by Steve Levicoff of the Institute on Religion
and Law. Levicoff's (4th edition, I think) is published online by the Center
for Christian Distance Education, and can be found at http://www.ccde.org/publications/nifi.html.
Levicoff discusses "degree mills" and "accreditation mills" in chapter
4.
"Diploma Mills: Degrees of Fraud" by David Stewart and Henry Spille (Oryx
Press).
Student Affairs: Jim Terry,
Terryj@salve.edu,
also reminded us of the StudentAffairs.com resource at http://www.StudentAffairs.com/
and especially the registrar (http://www.StudentAffairs.com/lists/regist.html)
and other (http://www.StudentAffairs.com/lists/)
e-mail lists available.
Technology examination: IBM and several other technology companies are evaluating a new exam designed to measure the high-tech potential of job candidates who come from non-computer backgrounds. The five-hour Tek.Xam includes a multiple-choice section and hands-on activities like building a Web page, surfing the Web and compiling a spreadsheet. It was developed by the Virginia Foundation for Independent Colleges (http://www.virginiacolleges.org/exam/frame.html), and will be offered at colleges around the country in October. (Wall Street Journal 30 Sep 99 http://wsj.com/)
Technology on campus: Recent articles in the T.H.E. Journal have addressed developing an institutional vision of how the Internet is "changing the way we work, play and learn." ("Enterprise Vision: Unleashing the Power of the Internet in the Education Enterprise" by Dr. Mark David Milliron, Executive Director, Oracle Education Initiatives at http://www.thejournal.com/magazine/vault/A2125.cfm), and "Serving Modern Students in a Modern Society at the Community College" by Ruby Evans, Santa Fe Community College, (Gainesville Florida) at http://www.thejournal.com/magazine/vault/A2292.cfm. This is a free publication. Subscription information appears at http://www.thejournal.com/magazine/subscription/sub.html.
Web page primer: Thanks to Paul Dempsey, pfdemp@ark.ship.edu, Registrar and Director of Academic Information Services at Shippensburg University of Pennsylvania, for pointing out his "Building Web Pages With HTML" page at http://www.ship.edu/~pfdemp/htmlguide/.
NB: If you know of a web site that you think may be useful to your colleagues, please send the URL to Scott Dittman at sdittman@wlu.edu so that it may be considered for inclusion in a future issue of NetNews. Tell a little about why you like it, and be credited with the catch.
If you activate Melissa.U , it will send itself to the first four e-mail addresses in your Address Book, which may be a distribution lists. It will then attempt to delete your c:\command.com, c:\io.sys, d:\command.com, d:\io.sys, c:\Ntdetect.com, c:\Suhdlog.dat, and d:\Suhdlog.dat files. Then you will not be able to boot up your system.
Melissa V will send itself to the first 40 addresses in your book, but will not disable your machine. It will delete files from your network folders.
You can see more about these two new strains of Melissa at: http://www.infoworld.com/cgi-bin/displayStory.pl?991013.iimelissa.htm
You may access the Symantec Antivirus Research Center on the web at: http://www.symantec.com/region/uk/avcenter/venc/vbs_freelink.html
The technical notes from the above site says that VBS.Freelink is an
encrypted worm that will work under Windows 98, Windows 2000 and all the
other Windows supporting VB Scripting language. Once the worm is launched,
it will use MS Outlook to automatically send an email with an attachment
of itself. Similar to the Melissa virus, this worm uses MAPI calls to get
user profiles from MS Outlook. The subject of the email message generated
by this worm is:
"Check this" and the body of the message is: "Have fun with these links.
Bye".
Norton AntiVirus users can protect themselves from this worm by downloading the current virus definitions either through LiveUpdate or from the following webpage: http://www.symantec.com/avcenter/download.html
Celebrating New Beginnings the EDUCAUSE Annual Conference
October 26-29, 1999, Long Beach, California
http://www.educause.edu/conference/e99/
Strategic Enrollment Management Meeting (SEM IX)
Nov. 10-14, 1999, Lake Buena Vista, Florida
http://www.aacrao.com/me-semIX-frame.html
EDI in Education Workshop
November 14-16, 1999, Indianapolis, Indiana
http://web.srr.lsu.edu/edi
AACRAO Annual Meetings:
April 9-13, 2000, New Orleans, LA http://www.neworleans.com
April 21-25, 2001, Seattle, WA http://www.seattle.com/visiting/index.html
April 13-18, 2002, Minneapolis, MN
April 6-10, 2003, Washington, DC
President: David Christ, Director of Admissions, Bob Jones University, Greenville, SC 29614, phone: (800) 252-6363, fax: (800) 232-9258, email: dchrist@bju.edu
President-Elect: Ken Hayes, Director of Admissions and Recruitment,
Rowan-Cabarrus Community College, PO Box 1595, Salisbury, NC 28145-1595,
phone: (704) 637-0760x 212, fax: (704) 633-6804, email: hayesk@rccc.cc.nc.us
Illinois
Annual Meeting: October 27-29, 1999, Springfield, IL
President: Miriam Rivera, Director of Admissions and Records,Northeastern Illinois University, 5500 N. St. Louis Ave, Chicago, IL 60625, phone: (773)-794-2853, fax: (773)-794-6246; email m-rivera@neiu.edu
Florida
Annual Meeting: June 4-7, 2000, Tampa, Florida
President: Lisa Damian, Assistant Registrar, Univesity of Miami, PO Box 248026, Coral Gables, FL 33124, phone: ( 305) 284-2294, fax: (941) 284-6293, email: ldamian@miami.edu
President-Elect: Deborah Fuschetti, Registrar, South Florida Community College, 600 West College Drive, Avon Park, FL 33825-9356, phone: (941) 453-6661, fax: (941) 453-2365, email: fuscde24@sfcc.cc.fl.us
Illinois
Annual Meeting: October 27-29, 1999, Springfield, IL
President: Miriam Rivera, Director of Admissions and Records, Northeastern Illinois University, 5500 N. St. Louis Ave, Chicago, IL 60625, phone: (773)-794-2853, fax: (773)-794-6246; email m-rivera@neiu.edu
President-Elect: Judy Jobe, Vice President of Instruction, Elgin Community College, 1700 Spartan Drive, Elgin, Il 60123-7193, phone: (847) 697-1000 ext: 7226
Indiana
Annual Meeting: October 28 & 29, 1999, Holiday Inn Select North,
3850 De Paul Blvd.Indianapolis, IN
President: David Campbell, Director of Admission, Indiana University Southeast, Adm. Ofc, 4201 Grant Line Road, New Albany, IN 47150; email: dcampbel@iusmail.ius.indiana.edu
Michigan
Annual Meeting: November 3-5, 1999, Bellaire, MI
President: Lisa Kujawa, Director of Admissions, Lawrence Technological University,21000 West 10 Mile Southfield, MI 48075; phone(248)-204-3180; email-kujawa@ltu.edu
President-Elect: Karen Klump, Registrar, Alma College, 614 West Superior Street, Alma, MI 48801, phone: (517) 463-7348, fax: (517) 463-7993, email: klumpp@alma.edu
Middle States
Annual Meeting: November 29-Dec 2, 1999, Pittsburgh, PA
President: David R. Clawson, Associate University Registrar & University Dir., of Student Records, Thomas Jefferson University, 1015 Walnut Street, Room G-22, Philadelphia, PA 19107, phone: (215) 955-5001, e-mail: david.clawson@mail.tju.edu
President-Elect: Ira Tyszler, Dean of Institutional Research & Review, Touro College, 27-33 West 23rd Street, New York, NY 10010-4202, phone: (212) 463-0400, fax: (212) 627-9542, email: tysz@touro.edu
Mississippi
Annual Meeting: April 3-4, 2000, Louisville, MS
President: Cathy R. Van Devender, Registrar, William Carey College, 498 Tuscan Avenue, Box 4, Hattiesburg, MS 39401-5499, phone: (601) 582-6195, fax: (601) 582-6196, e-mail: regoff@wmcarey.edu
President-Elect: Bettye Graves, Director of Data Management & Records, Jackson State University, PO Box 17125, Jackson, MS 39217-0125, phone (601) 968-2300, fax: (601) 968-2399, e-mail: bgraves@ccaix.jsums.edu
Missouri
Annual Meeting: November 14-16, 1999, Tan-Tar-A Resort, Lake of the
Ozarks, Missouri
President:Jay Goff, Director of Admissions, Southeast Missouri State University, One University Pla;za, Cape Girardeau, MO 63701, phone: (573) 651-2590, fax: (573) 651-5936, jwgoff@semovm.semo.edu
President-Elect: Kathy Brockgreitens, Director of Admissions and Registrars, St. Charles County Community College, 4601 Mid Rivers Mall Drive, St. Peters, MO 63376-2866, phone: (314) 922-8229 fax: (314) 922-8236, email: k-brockgreitens@chuck.stchas.edu
New England
Annual Meeting: November 1-3,1999, Nashua, NH
President: Brian Murphy, Dean of Admissions and Enrollment, Stonehill College, 320 Washington St., Easton, MA 02357-5610,phone(508)- 565-1545, email: bmurphy@stonehill.edu
Ohio
Annual Meeting: November 3-4, 1999, Athens OH
President: Lorinda Bishop, Registrar, Owens Community College, PO Box 10,000,Toledo, OH 43699-1947, phone: (419) 661-7394, fax: (419) 661-7418,lbishop@owens.cc.oh
Pacific
Annual Meeting: November 7-10, 1999, Portland, Oregon
President: Saundra Springfield, Assistant Director, Office of Admissions & Outreach, University of California, San Diego, phone: (619)-534-3945; fax: (619)-534-5723; e-mail: sspringfield@ucsd.edu
Tennessee
Annual Meeting: November 17-19, 1999, Nashville, TN
President: Robert Hodum, Admission Counselor, Tennessee Tech University, Admissions Office, PO Box 5006, Cookeville, TN 38505-0001, phone: (931) 372-3636, fax: (931) 372-6250, email: rhodum@tntech.edu
Texas
Annual Meeting: November 1-5, 1999, Lubbock, TX
President: William Morris, Assistant Vice President, Office of Academic Affairs, The University of Texas-Pan American, 1201 West University Drive, Edinburg, Texas 78539; phone: (956)-381-2112, fax: (956) 381-2114,e-mail: wlm3851@panam.edu
President-Elect: Mike Smith, Registrar, Texas Tech University Health Science Center, 3601 4th Street, room 3B310, Lubbock, TX 79430, phone: (806) 743-2300
Virginia
Annual Meeting: December 6-8, 1999, Hot Springs, VA
President: D. Scott Dittman, University Registrar, Reid Hall, Washington and Lee University, Lexington, VA 24450-0303, phone: (540) 463-8455, fax: (540) 463-8045, email: sdittman@wlu.edu
Wisconsin
Annual Meeting: November 3-5, 1999, Eau Claire, WI
President: Ellen Fehring, Registrar, Edgewood College, 855 Woodrow St., Madison, WI 53711, phone: (608) 663-2202, email: fehring@edgewood.edu
You may now view position announcements at the AACRAO website. Point your browser to the AACRAO home page at http://www.aacrao.org, then click on the Jobs On-line link in the light green box on the left side of the home page.
Contact Steve Alexander at the AACRAO Office if you wish to place a paid announcement on the site, (202) 293-9161 or by e-mail to: alexanders@aacrao.nche.edu
End of NetNews, an AACRAO Electronic Newsletter
Send questions about your subscription address or about subscribing to:
Erika Watts<wattse@aacrao.nche.edu>
|
Last Update (Central Daylight Time): |