The purpose of this association shall be to provide, by means of annual conferences and otherwise, for dissemination of information and interchange of ideas on matters of common interest, to enhance the professional development of members, and to contribute to the advancement of higher education in the State of Alabama.
Section 1. Active Members
Active membership is institutional and is open to collegiate institutions in the State of Alabama which are accredited by the Southern Association of Colleges and Schools, Commission on Colleges, or are candidates for such accreditation. Exceptions may be made by the Executive Committee. Administrative officers of member institutions who are charged with the responsibility for admissions, registration, records, and other related functions shall be eligible for active participation in the organization.
Section 2. Honorary Membership
Honorary lifetime membership may be conferred by the Executive Committee upon individuals deemed worthy of such recognition by virtue of service in the profession.
Section 3. Educational Agency Membership
State educational boards or agencies of higher education may apply for educational agency membership. This membership is non-voting.
Section 4.Corporate Membership
Organizations that are not collegiate or state-related educational boards or agencies may apply for corporate membership. This membership is non-voting.
Section 5.Graduate Student Membership
Graduate students interested in pursuing careers in the profession are eligible to apply for graduate student membership. This membership is non-voting.
Section 6. Associate Membership
Individuals who are not otherwise eligible for any other membership category and who wish to participate in the organization may apply for associate membership. This membership is non-voting.
Section 7. Voting
Each institution represented in the active membership shall be entitled to one vote. Active membership is an institutional member of whom current institutional membership dues have been paid.
The annual dues for member institutions of the Association shall be set by the Association upon recommendation of the Executive Committee. Membership dues shall be due and payable November 1.
Expenses authorized by the Executive Committee for operation of the Association, including the cost of travel and per diem, shall be borne by the Association. Travel and per diem shall be in keeping with the State of Alabama policy.
Section 1. Officers
The officers of the Association shall be president, a president-elect, an immediate past president, a vice president for admissions, a vice president for professional development, a vice president for records and registration, a vice president for school relations, and a secretary/treasurer. A newsletter editor, a historian, and a local arrangements chair(s) shall be appointed by the president as ex-officio and non-voting members of the Executive Committee. Officers shall be elected at the annual meeting by a majority of those present and eligible to vote.
Section 2. Length of Term
The Term of office of the president, president-elect, immediate past-president, and local arrangements chair(s) shall be one year. The term of office of the vice-presidents, the secretary-treasurer and the newsletter editor, shall be two years. The term of the historian shall be five years.
Newly elected officers begin their term of office at the close of the annual meeting. In the case of the secretary/treasurer, transfer is effected as soon as practical and no later than three months after the close of the annual meeting.
Section 3. Duties of the President
The president shall assume full responsibilities for all of the general activities of the Association. The president or some other member named by the president shall be the Association's delegate to the annual convention of the American Association of Collegiate Registrars and Admissions officers and to the annual meeting of the Southern Association of Collegiate Registrars and Admissions Officers.
Section 4. Duties of the President-Elect
The president-elect shall act as chief assistant to the president and shall succeed to that office in case it becomes vacant and/or upon completion of his term as president-elect. The president-elect shall be responsible for membership promotion and for the development of the program for the annual meeting.
Section 5. Duties of the Secretary/Treasurer
The secretary/treasurer shall keep an accurate list of the members of the Association, be custodian of the records of the Association, keep minutes of the annual meeting and of the meetings of the Executive Committee, collect membership dues, pay bills, and prepare a written report for submission to the annual meeting of the Association.
Section 6. Duties of the Newsletter Editor
The editor of the NEWSLETTER shall be responsible for publishing and distributing to all members, at least twice each year a fall and a winter/spring edition of the Association's publication, THE NEWSLETTER.
Section 7. Duties of the Vice Presidents
Each of the four vice presidents (vice president for professional development, vice president for records and registration, and vice president for school relations) shall be responsible, in cooperation with the president-elect, for program committee activities for the annual meeting. The vice president for school relations will also coordinate the work of the district coordinators in planning college day programs in Alabama. Other duties deemed necessary for the work of the Association may be assigned to each of the vice presidents by the president.
Section 8. Duties of the Immediate Past President
The immediate past president shall assist the president as necessary and perform other duties as requested by the Executive Committee.
Section 9. Duties of the Historian
The historian shall be responsible for maintaining the archives of the association which includes all historical records (meeting minutes, newsletters, annual meeting programs, etc.) For the association. The historian annually updates the history of the association and conducts research for the association as required.
Section 10. Duties of the Local Arrangements Chair(s)
The local arrangements chair(s) shall be responsible for coordinating the activities, such as lodging, meals, session room assignments, audio / visuals, etc., of the upcoming annual meeting. In addition, the LAC(s) shall be the primary representative of the association in negotiating with the management of the annual meeting site facility. Activities of the LAC(s) shall be coordinated with the president and the president-elect.
Section 1. The Executive Committee
The Executive Committee shall consist of the officers named in Article V.
Section 2. The Nominating Committee
A nominating committee shall be appointed by the president. The duty of this committee shall be to select nominees for the several elective offices and to report their selections at the annual meeting, at which time opportunity shall be given for additional nominations from the floor.
Section 3. Site Selection Committee
A site selection committee shall be responsible for surveying potential meeting sites and collecting data needed from available facilities to present to the Executive Committee for site selection. Sites are to be planned and selected three years in advance of the annual meeting of the Association. When possible, the committee will attempt to rotate the meeting geographically throughout the state. The site selection committee will consist of three members appointed by the Association president. Each committee member will serve a three-year term on a rotational basis so that each year one new member is appointed. The member serving the third year will serve as chair of the committee.
Section 4. Other Committees
Other standing or special committees deemed necessary for the work of the Association shall be appointed by the President. They include: auditing, constitutional and bylaws, evaluations, recognition and awards, site selection, and SPEEDE EXPRESS.
The Association shall hold an annual meeting, the location and date to be chosen by the Executive Committee. The Executive Committee shall have the power to advance, postpone, or omit the annual meeting in case of emergency.
This Constitution may be amended at any annual meeting by a majority vote of the members present and eligible to vote, provided that written notice of the proposed amendment has been sent to members at least one month in advance of the meeting. An amendment not thus proposed in advance may be adopted by a two-thirds vote of the members present and eligible to vote.
