The following members were present: Kathy Benson, Danny Brooks, John Fletcher, David Johnson, John King, Michelle Moore, Sheri Salmon, Valerie Samuel, Alesia Stuart, and Robin Wyatt.
 

I. Call to order and approval of minutes. John King called the meeting to order. The minutes from the November 12, 1999 meeting were distributed. John Fletcher made the motion to approve the minutes as presented. Danny Brooks seconded the motion and the minutes were approved unanimously.
 

II. Secretary/Treasurer's Financial Report. Kathy Benson reported that as of February 18, 2000, the organization has $13,800.16. She also reported that 54 of our 64 member institutions have renewed their memberships and that $2795 has been collected in membership dues. President King accepted the financial report as presented.
 

III. Drive-In Workshops for Support Staff. Danny Brooks distributed a handout announcing the two upcoming workshops. Reid State Technical College is planning to host one of the workshops on March 10 and Birmingham Southern will host one on March 24. Registration forms will be mailed to the contact person at each member institution.
 

IV. 2000 Annual Meeting. Robin Wyatt distributed a copy of the tentative schedule for the meeting. Mike Malone, President of Troy State University-Dothan, has agreed to be the keynote speaker. He is doing this at no charge to the organization. The conference logo/theme will be "ALACRAO - Clearly Pointing in the Right Direction".
 

V. Program Committee Report. Program committee chairpersons presented information on session topics and presenters. Robin Wyatt thanked the vice presidents and the committee chairpersons for their hard work on the conference program. February 25 has been set as the deadline to submit program information.
 

VI. Conference Registration Fee: Registration procedures for the conference were discussed. It was decided that the registration packets will be mailed on April 10 and that the registration deadline will be May 29. After much discussion regarding the amount of the conference registration fee, Robin Wyatt made the motion that the 2000 conference registration fee be set at $115 per person. Danny Brooks seconded the motion and it passed unanimously.
 

VII. Local arrangements. Alesia Stuart reported that special events at the conference include: Outdoor reception and "The Bruce and Billy Show" scheduled for Wednesday night and the Biloxi casino trip on Thursday night. The Give Back Project is St. Mary's Home located in Mobile. St. Mary's is a residential treatment facility for both boys and girls facing serious family conflict, abuse, neglect or emotional, behavioral, and educational problems. Conference participants will be asked to donate calculators, 1" and 2" binders, 3 prong 2 pocket folders, 3 subject spiral notebooks, and subject dividers. Alesia also reported that she will send registration packets to the vendors.
 

VIII. AACRAO/SACRAO representative: Lisa Harris will be asked to represent SACRAO. AACRAO provides a contact list and someone named on that list will be asked to represent AACRAO. The only cost to the organization is the registration fee.
 

IX. Newsletter Report. Sheri Salmon reported that articles for the Spring newsletter are due March 1. The newsletter will be mailed out at the end of March.
 

X. Old Business. After much discussion regarding the amount of our institutional dues, John King made the motion that Danny Brooks chair a sub-committee and that Lynn Gurganus and David Johnson serve on the sub-committee to give a closer look at the amount to increase the annual dues and to make a recommendation to the Executive Committee. The Executive Committee will be polled and asked to vote by email. David Johnson seconded and the motion passed unanimously.
 

SACRAO Bid. John Fletcher and Alesia Stuart presented a proposal to the SACRAO Executive Committee to host the 2003 Annual Conference in Birmingham. The SACRAO Executive Committee would like for ALACRAO to host the 2002 Annual Conference. The Sheraton Hotel has been determined to be the best location for the conference. Robin Wyatt made the motion that ALACRAO host the SACRAO Annual Conference in 2002 or 2003. Danny Brooks seconded the motion. The motion to host SACRAO 2002 was passed by a vote of 8 yes and 1 no. The motion to host SACRAO 2003 was rejected by a vote of 1 yes and 8 no. David Johnson made the motion that John Fletcher and Alesia Stuart serve as local arrangements co-chairs for SACRAO 2002. Robin Wyatt seconded the motion and it passed unanimously. SACRAO 2002 is scheduled for February 1-7.
 

Danny Brooks inquired about the status of Membership Chair. Robin Wyatt recommended that this position remain vacant at the present time since all but about two schools in the State are members.
 

New Business. There is no new business to report at this time.
 

John King made a motion to adjourn and the motion was seconded by Danny Brooks